Hello Fellow University Club Members,
The Town Hall meeting that the Board of Directors had originally scheduled for this upcoming Tuesday, September 10 has been postponed to the month of October. The rescheduled date will be solidified and shared with membership later this month.
The purpose of the upcoming Town Hall is to provide an update to our members on the progress we’ve had since our new clubhouse has opened, current financial status, membership numbers, and how we as members can all work together to further improve the future of our club.
We apologize for the short notice and any inconvenience this may cause.
The rescheduling of the Town Hall was decided during our Board of Directors meeting on Thursday September 5th. Postponing this meeting will enable us to share a more accurate and comprehensive view of the club’s current financial position, membership, and financial assumptions based on club usage.
In October when the Town Hall is held we expect to have:
• Finalized migration of Club Essential Software: Our new GM Jay Butler started his position in late July, and since has made great strides in migrating and utilizing our new Club Essential software. Once the club is fully migrated from our existing archaic system, expected to be later this month, we will have a much better accounting system with additional insights to improve decision making and reporting. Once completed we will no longer have the duplication of efforts in managing two financial systems, which has been challenging at best.
• Have more accurate data and assumptions: Summer months historically have lower club usage due to seasonality, and the month of September should provide greater insights into normalized operations, membership growth, and the ongoing financial assumptions to shape projections going forward. Furthermore, vacations in August coupled with the uncertainty of the recent Hurricane Dorian and other operational factors, delayed our staff and the board did not have the data from July and August in a form we felt was acceptable to present to membership.
The Board of Directors realizes the importance of these matters, and is actively working with our GM Jay Butler and staff to support the Club Essential migration, refinement of financial assumptions based on data (club usage, membership growth, existing banquet revenue & data, etc) and improved financial projections. We look forward to reporting to membership during our Town Hall in October.
In the interim, we encourage you to continue being an advocate for University Club in our community. Invite prospective members to join, use the club for your events, host lunches and dinners, and continue to bring your constructive feedback and ideas to our Board of Directors and staff.
Thanks for your continued support of the University Club. And as always, if you have any questions please feel free to reach out to me directly.